The identity and contact details of MHCLG and our data protection officer
The Ministry of Housing, Communities and Local Government (MHCLG) is the data controller. The Data Protection Officer at MHCLG can be contacted at email@example.com
Why we are collecting the data
We collect your data for the following purposes:
- We will temporarily hold your name, email address for the purpose of sending on your comments on your town to your local authority. When the system for automatic submission to local authorities is ready we will cease to store any of this information.
- If you choose to display your comments on the website then your name will also be displayed on the site.
Legal basis for processing the data
Data protection legislation sets out when we are lawfully allowed to process your data. The lawful basis that applies in this case is:
GDPR Article 6 (1)(2)(e) Processing shall be lawful only if … necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
With whom we will be sharing the data
Your data will be accessible to the data controller and our data processor. After submission to your local authority your data will be accessible to your local authority’s data processor and data controller.
For how long we will keep the personal data, or criteria used to determine the retention period.
Your contact details will be held until we have passed them on to your local authority.
Your rights, e.g. access, rectification, erasure
The data we are collecting is your personal data, and you have rights that affect what happens to it. You have the right to:
- know that we are using your personal data
- see what data we have about you
- complain to the ICO (see below)
Automated decision making
We will not use your data for any automated decision making
To make this site simpler, we sometimes place small data files on your computer. These are known as cookies. Most big websites do this too.
They improve things by:
- remembering settings, so you don’t have to keep re-entering them whenever you visit a new page
- remembering information you’ve given (eg your postcode) so you don’t need to keep entering it
- measuring how you use the website so we can make sure it meets your needs
Our cookies aren’t used to identify you personally. They’re just here to make the site work better for you. Indeed, you can manage and/or delete these small files as you wish.
To learn more about cookies and how to manage them, visit AboutCookies.org.
We use Google Analytics to collect information about how people use this site. We do this to make sure it’s meeting its users’ needs and to understand how we could do it better.
Google Analytics stores information about what pages you visit, how long you are on the site, how you got here and what you click on. We do not collect or store your personal information (e.g. your name or address) so this information cannot be used to identify who you are. We do not allow Google to use or share our analytics data.
The following cookies are set by Google Analytics:
|_utma||randomly generated number||2 years|
|_utmb||randomly generated number||30 minutes|
|_utmc||randomly generated number||when you close your browser|
|_utmx||randomly generated number||2 years|
|_utmxx||randomly generated number||2 years|
|_utmz||randomly generated number and information on how the site was reached (e.g. direct or via a link, organic search or paid search)||6 months|
We also use third party cookies set by our media partners to track where visitors to this website have come from and how they go on to use the site, when they come in from our marketing activity elsewhere online.
Complaints and more information
When we ask you for information, we will keep to the law, including all new legislation coming into force.
If you are not happy with how we are using your personal data, you should first contact firstname.lastname@example.org.
If you are still not happy, or for independent advice about data protection, privacy and data sharing, you can contact:
The Information Commissioner’s Office
Telephone: 0303 123 1113 or 01625 545 745